1.1 Title Objects and Colours
1.1.1 The Club shall be called “Salthill Devon Football Club”.
1.1.2 The Objects of the Club are the playing and furtherance of association football. All other games and pastimes or athletic activities, whether indoor or outdoors, lawfully, permitted by the Club Executive Committee in or on the Club’s property shall be “subject to the control of the Salthill Devon Football Club Executive Committee and shall be incidental or ancillary amenities, subservient in all respects to association football and its best interests in the Club.
1.1.3 The title of the Club’s premises and its registered address shall be determined from time to time by the executive committee.
1.1.4 The Club colours shall be sky blue and white striped jerseys, navy shorts and navy stockings.
1.1.5 The Club motto shall be ‘Cairdeas tre Sport’ and the concept of lifelong friendships through sport will inform the Club youth development policy, the Club approach towards player development at levels appropriate to each individuals talents and the place of international and domestic travel and inter club engagements in the context of social and interpersonal development.
2.1 Membership
2.1.1 The Club shall consist of life, full, honorary, youth, parental, temporary and associate members. Youth, temporary, and associate members shall not be entitled to vote at any meeting or to engage in the management or control of the Club. Life members shall also be full members of the Club.
2.1.2 The subscription for life membership shall be determined from time to time at the Annual General Meeting of the Club.
2.1.3 Honorary Membership shall be open to all persons who have rendered exceptional services to the Club or to the games and/or activities of the Club. They may be elected for life or for any defined period but unless otherwise stated in the Minute made on the occasion of their election their membership shall terminate at the close of the current year but may be renewed by the Executive Committee of the club from, year to year. Honorary Members shall have all the privileges of full member and shall not be obliged to pay the subscription as provided for in Section 2.2.
2.1.4 Full Membership of the Club which shall be for a period of not less than one year shall be open to all persons of eighteen years of age and over.
2.1.5 Youth Membership shall be open to all persons under eighteen years of age.
2.1.6 Parental membership shall be open to the parents (or guardians) of those who are Youth members of the Club. Parents will be deemed to have applied for parental membership of the Club when their children have been accepted for Youth membership. Parental membership of the Club will automatically terminate if their children cease to be Youth members of the Club.
2.1.7 Temporary and Associate Membership shall be open to all persons actively involved in such additional activities as may be promoted by the Club. They may be admitted for periods not exceeding twelve months.
2.1.8 Application for Membership – persons seeking admission as a member of any class shall be proposed by an ordinary member and seconded by another and balloted for by the Executive Committee, a minority vote of 1 in 4 to exclude.
2.1.9 The names and addresses of persons proposed as candidates for membership of the Club shall be displayed on a conspicuous place in the Club premises for at least two weeks before the election and an interval of no less than two weeks elapse between nomination and election.
2.1.10 At the discretion of the Executive Committee of the Club the foregoing procedure (Sections 2.1.8 and 2.1.9 above) need not apply in cases other than the election of full and parental members.
2.1.11 The Executive Committee of the Club shall have the discretion to accept as full members of the Club those who fully subscribe to fund rising programmes designated as such. Such persons will be accepted as full members in any year for which they have subscribed the contribution prescribed. For the purposes of clarity, current members of the Drom Supporters programme who have continued their subscriptions are acknowledged as full members of the Club in the current year.
2.1.12 The Executive Committee shall have the power to expel or suspend from Club activities any member of the club whose actions are in the opinion of the Committee, prejudicial to the interests of the Club.
3.1 Subscriptions
3.1.1 The Annual Subscription of members other than Honorary Members, shall be decided by the Executive Committee of the Club. Subscriptions are payable in advance.
3.1.2 Any member other than an Honorary Member whose annual subscription is not paid prior to October 31st in any calendar year shall not be eligible to participate in any of the privileges attached to members of the Club.
3.1.3 The Executive Committee shall have the power to grant temporary membership under such terms as it thinks fit to any person whose membership shall have lapsed under the foregoing rule.
4.1 Executive Committee
4.1.1 The business and affairs of the Club shall be under the management of an Executive Committee and it shall be the controlling body of the Club.
4.1.2 The Executive Committee shall be elected by the full members present, entitled to vote and voting at the Annual General Meeting and nominations to serve on the Executive Committee shall be any two full members.
4.1.3 The Executive Committee shall hold office for a period of one year or until the following Annual General Meeting whichever is first.
4.1.4 The Executive Committee shall be composed of the President of the Club, the Chairman of the Club, the Honorary Secretary, the Honorary Treasurer, a representative of the board of Wippel Ltd and six ordinary members.
4.1.5 No person shall serve in the officer functions of chairman, honorary secretary or honorary treasurer for a consecutive period longer than 3 years. To be eligible to re-contest the election for these officer positions, having served a full 3 year continuous period in that office at any time in the previous 10 years, the nominee must not have served in the particular office in the previous 2 years.
4.1.6 The Executive Committee at its first meeting following the AGM shall elect further officers from amongst its members as deemed necessary. These roles to be filled will be determined by the Executive Committee.
4.1.7 The Executive Committee shall have the sole right to appoint Sub-Committees as required. It shall define the duties of such sub-committees and retain control in all matters and activities, which it considers of importance to the general welfare of the Club including the disposal of the funds in the hands of such sub-committees.
4.1.8 The Executive Committee shall have the power to nominate the Chairman of such sub-committees.
4.1.9 The Executive Committee shall meet at least twice a month throughout the season and five members shall constitute a quorum at a meeting of the Executive Committee.
4.1.10 The Executive Committee shall administer the business and affairs of the Club and the property under its control in accordance with the aims and objects specified in these Rules and shall have all such administrative powers as may be necessary for properly carrying out the aims and objects of the Club.
4.1.11 The interpretation of the Constitution shall be vested in the Executive Committee, who shall decide on all questions relating to the Constitution.
4.1.12 No events shall be run or expenses incurred under the name of the Club, without prior sanction from the Executive Committee.
4.1.13 Each member of the Club shall have the right to be heard by the Executive Committee upon any complaint or representation sent by him in writing to the Honorary Secretary.
4.1.14 The Chairman of the Club shall preside over all meetings of the Executive Committee of the Club, over all General Meetings and over all Sub-committee meetings. In his absence, the Vice-Chairman shall preside and in his absence, the Honorary Secretary shall preside. If the Chairman, Vice-Chairman and Honorary Secretary are all absent, the Meeting may elect a member present to chair the Meeting. The Chairman at every meeting shall have a deliberate, as well as a casting vote.
4.1.15 The quorum for meetings of committees shall be at least one half of the committee and must include at least one from amongst the Chairperson, Vice Chairperson, Honorary Secretary and Honorary Treasurer of the Club.
4.1.16 No decision formally passed by a meeting of the Executive or other committee shall be set aside or altered at a subsequent meeting except on a motion supported by no fewer than two-thirds of those present and entitled to vote.
4.1.17 Any member of the Executive Committee who shall have absented himself from four consecutive meetings shall be deemed to have resigned from the Executive Committee unless the Executive Committee grants the member explicit leave of absence.
4.1.18 Should any member of the Executive Committee resign or his position otherwise lapse the remaining members of the Executive Committee shall have the power to fill the vacancy by co-opting from the body of the full membership. Such a co-option will require the assent of two thirds of those attending the Executive Committee meeting at which the co-option is proposed.
5.1 Honorary President
5.1.1 The Honorary President is an honorary, non-voting member of the Executive Committee.
5.1.2 The Honorary President shall be elected at the Annual General Meeting for a 12-month term.
5.1.3 The Honorary President will act as Club Patron and will preside at official functions.
6.1 Voting
6.1.1 All full members whose subscriptions at the prescribed rate are not in arrears shall be eligible to vote at any General Meeting of the Club and voting shall be by secret ballot.
6.1.1a At any General Meeting of the Club parental members will be restricted to one vote per family.
6.1.2 Save where otherwise stated in the Constitution, decisions at all meetings shall be by simple majority of those voting. In the event of a tie the presiding Chairperson shall have a second or casting vote
6.1.3 Where there is any dispute as to the voting procedure to be adopted the Chairman of the Meeting shall be the sole Arbitrator.
7.1 General Meeting
7.1.1 Not less than fourteen days final notice of all General Meetings, Annual or Special, shall be given by the Honorary Secretary to all full members of the Club.
7.1.2 The Annual General Meeting of the Club shall be held in the Month of May or the earliest possible date thereafter in each year.
7.1.3 In the case of the Annual General Meeting, all motions and nominations must be in the hands of the Honorary Secretary not less than five days before the date of the Annual General Meeting.
7.1.4 The following business shall be transacted at the Annual General Meeting :
· Minutes of the previous General Meeting
· Annual Report submitted by the Honorary Secretary
· Financial Statement submitted by the Honorary Treasurer
· Election of Officers and Members of the Executive Committee
· Notices of Motion
· General Business
7.1.5 In the event of an election for any position on the Executive Committee the vote shall be taken by a show of hands. Should there be more than two nominees for any position the candidate with the lowest number of votes shall be eliminated, such procedure to be continued until the successful candidate received more than 50% of the votes of those members present and eligible to vote. In the event of a tie, a secret ballot shall be held.
7.1.6 A Special General Meeting of the Club shall be called by the Honorary Secretary within twenty one days if directed by the Executive Committee or demanded in writing by not less than thirty full members who in their requisitions shall state the object of such a Meeting. No other business shall be transacted at that Special Meeting.
7.1.7 Ten full members entitled to vote constitute a quorum at a General or Special Meeting of the Club.
8.1 Assets and Trustees
8.1.1 The club shall have the power to acquire and hold and to sell, lease, mortgage or charge real or personal property.
8.1.2 The property of the club will be held in trust by Wippel Ltd a company limited by guarantee and not having a share capital (here after called the company).
8.1.3 The company will have seven people appointed to act as directors; the first directors of this company will be directors in place at the date of acceptance of these new rules of the club. The company will annually appoint one of these directors to sit on the executive committee of the club.
8.1.4 The directors of the company will hold office until death or resignation unless removed from office or unless they cease to be members of the club.
8.1.5 In the case of a vacancy in the office of director the executive committee shall by resolution appoint a new director to the company. The executive committee must appoint this new director within 21days of a vacancy occurring.
8.1.6 In the event that the executive committee do not appoint a new director within the specific time allowed the other standing directors of the company may appoint a new director by majority vote.
8.1.7 All real or personal property of the club will be vested in the company and where any property is sold the proceeds of sale can only be re-invested in Association football which is under the rules of the Football Association of Ireland.
8.1.8 Where the executive committee of the club intends to buy or sell, mortgage, lease, or charge the real or personal property of the club it may make a request in writing to the secretary of the company to do so.
8.1.9 The request at sub section (8.1.8) above must first be approved by the passing of a motion to do so at a special general meeting of club members. The secretary of the club executive must call such a meeting within twenty one days where directed to do so by the executive committee. Where 75% of the members vote in favour of the motion the executive committee can proceed with the request at sub section (8.1.8)
8.1.10 To allow the executive committee of the club to fast track decisions any requests under sub section (8.1.8) above up to the value of € 30,000 index linked from the date of passing these rules can be made to the company directly without the approval under sub section (8.1.9) above.
8.1.11 Where the executive committee have the right to send a request under subsection (8.1.9) or (8.1.10) above they must sent their request in writing by registered post to the secretary of the company. This must be sent within 21 days of the meeting of the executive where sub section (8.1.10) is being applied or 21 days of the special meeting of the club where sub section (8.1.9) is being applied.
8.1.12 Where following a meeting of the company (held under its Memorandum & Articles to deal the above request) the executive committee receives a positive approval of their request they may then implement this request.
8.1.13 Where the executive committee receive a negative decision from the company where it applied under (8.1.9) above, they can then apply to the Football Association of Ireland for the decision of the company to be overturned. No appeal can be made where the executive committee applied under (8.1.10) above.
8.1.14 The decision of the Football Association of Ireland is final.
8.1.15 The executive committee have the power to open Bank accounts on behalf of the club. These bank accounts can be used to pay for day to day running costs of the club.
8.1.16 The executive committee has the power to bind the club and the company for good purchased in any single event on behalf of it up to € 5,000 index linked and any unsecured overdraft of € 10,000 index linked. Where security is needed for any borrowings a request under sections (8.1.9) or (8.1.10) above must be made.
8.1.17 All cheques drawn by the club must have a least two signatures.
9.1 Miscellaneous
9.1.1 The Honorary shall convene all Executive, and General
Meetings, keep record of such Meetings in the Minute Book of
The Club and submit an Annual Report. He shall keep a list of
The names and addresses of all Members and shall on request
Furnish to each member on election a copy of the rules.
9.1.2 The Honorary Treasurer shall keep correct Accounts and Books showing the financial affairs and receipts and disbursements of the Club and shall furnish the Executive Committee with particulars of same from time to time as may be required. He shall submit Annual Accounts duly audited once per year.
9.1.3 The Executive Committee shall open Bank Accounts on behalf of the Club and all cheques drawn on the said Bank Accounts shall be signed by at least two official members of the Executive Committee or such other person as may be designated by the Executive Committee.
9.1.4 The Executive Committee shall have power to raise money for the purposes of the club by such means as it may deem expedient in the interests of the Club.
9.1.5 Should any Motion at any General Meeting of the Club be considered by not less than twelve members present and voting to be inimical to the best interests of Association Football in the Club, such Motion shall be referred to the F.A.I. committee whose decision whether or not the Motion be so inimical shall be final and binding and pending the decision of that Committee no steps shall be taken to implement the Motion notwithstanding that it shall have received consent.
9.1.6 The members of a visiting Club shall for the day of the match only be considered Honorary Members of the Club as shall the referee of any match between the Club and any visiting team played on the Club’s grounds.
10.1 Alteration of Rules:
10.1.1 Alterations and additions to these Club Rules may be made at any Annual General Meeting or at a Special General Meeting called for the purpose, provided that the resolution proposing same is carried by a vote of two thirds of the members present and voting.
10.1.2 Members wishing to propose alterations or additions to these Club Rules must send notice of the proposed alterations or additions in writing to the Honorary Secretary not later than fourteen days before the Annual General Meeting or may do so by calling a Special Meeting as provided for in the Rules.
11.1 Interpretation of Club Rules:
11.1.1 The Executive Committee shall be the sole authority for the Interpretation of the Club Rules and of any bye-laws and regulations made thereunder and the decision of the Executive Committee upon any question of interpretation or upon any matter affecting the Club and not provided for by these Club Rules or by the Bye-laws and regulations made thereunder shall be final and binding on the members subject to appeal to any Court of Law.
11.1.2 All Members of the Club shall be bound by the Rules of the Club and by any bye-laws or regulations made thereunder. No member shall be absolved from the effect of these Rules or any bye-laws or regulations made thereunder on the grounds that he was not supplied with a copy of these Rules or a copy of the said bye-laws or regulations nor had no notice of the same.
11.1.3 The Executive Committee may prepare bye-laws and regulations for the proper control and management of the Club which shall be submitted for ratification to an Annual or Special General Meeting of the Club. Alterations, deletions or additions to such bye-laws and regulations may be made only at the following: Annual General Meeting or Special General Meeting called for that purpose.
12.1 Supply of Excisable Liquors:
12.1.1 No excisable liquor shall be sold, served or stored at or on the Club premises.
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